Recruit Cumbria’s privacy notice tells you how and why your personal information will be collected, handle and processed, and also provides you with other information to ensure that the processing of your data is transparent and fair.
The information Recruit Cumbria may collect, hold, and process from:
- A candidate of whom we are finding a suitable role for:
- Full name
- Email address
- Phone number
- Job preferences (role, geographical area, salary expectation)
- Other documentation or information provided such as training certification
2. An individual who has worked for the organisation previously or currently:
- Date of birth
- Passport copy
- National Insurance number
- Permits and visas
- Details of job offers and placements
- DBS checks
- Medical information
- Communications record log
- Financial information
Who provides the information?
Yourself or a third party who we work with, such as an employment business or agency, or job board. References will be provided by your previous employer(s). Medical information may be provided by your GP, Consultant or Occupational Health professional. DBS checks and security clearance checks may be supplied by the Disclosure and Barring Service or other external relevant company.
How we use your information
The information supplied under (1) may be used as follows:
- To assist you in finding a suitable position by matching your skill sets with job vacancies
- To put forward your CV and details to prospective clients and employers
- Candidate placement
- To keep you informed about services and offered by us
- To let you know about available work opportunities
The information under (2) may be used as follows:
- For compliance and legalities to establish you have the right to work
- To undertake necessary security and criminal checks required by the law
- To ascertain whether certain medical and health safety issues need to be accessed relating to certain positions and deal with these
- To arrange and place contractual documentation once a role has been secured
- For payment once placed in a role
Why do Recruit Cumbria collect, hold, and process your information?
Right to work
Information and documentation, we ask you to provide to establish your right to work, is processed by us and we are legally obliged to do this.
We collect information about this as it is necessary to protect health and safety, and we also ensure that we prevent any discrimination on the grounds of disability.
For some roles, criminal record checks are vital so we can comply with the law.
Entering into a contract
We will use the information you have supplied including your financial information, to successfully begin a contract and fulfil your role.
Paying temporary and contract workers
In order for us to pay you, if you are working for us on a temporary or contract assignment, we are legally obliged to provide information about you to HMRC.
For us to run a compliant business, we may process or store your data once a placement has been secured.
Disclosure of your information
Your CV and related information/documents
In order to secure you a role, we send your CV and related information to prospective employers and Recruit Cumbria’s clients.
Once a placement is secured, additional information as necessary will be provided to them, in order for the placement to proceed.
For the purposes of placing you in a suitable role, we may share your information with The Workr Group and Easypay Services Ltd for the purpose of payroll and compliance and Zoho Recruit and Daxtra for the purposes of recruitment application tracking.
Trusted third parties
For payment and undertaking pre-employment checks, we may share your data with the following parties: HM Revenue and Customs, legal advisers, pension scheme providers and other suitable companies. We do not sell your data nor do we share your information with marketing companies.
All the personal data we hold is stored in our UK database. In accordance with our Data Retention Policy, your information will not be retained for longer than is necessary.
You have right to ask for a copy of the information held about you free of charge. To make this request please email firstname.lastname@example.org.
You are also entitled to the following rights: restriction of processing, erasure, objection, and data portability.
If you are concerned about how your personal data is collected or processed, please first raise your concerns with us directly on email@example.com.
If you have provided us with consent to process your data for the purpose of finding you suitable work, however you want to withdraw this, you can do this by emailing firstname.lastname@example.org.
If you wish to contact the business regarding our data processing practices, please address your comments and questions directly to us, by emailing email@example.com
Privacy notice updates
We may change the Privacy Notice at any time in accordance with the GDPR guidelines, to comply with any further requirements.